What counts as Data?
Scientific Data is defined in the policy as "The recorded factual material commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications. Scientific data do not include laboratory notebooks, preliminary analyses, completed case report forms, drafts of scientific papers, plans for future research, peer reviews, communications with colleagues, or physical objects, such as laboratory specimens."
Much of this guide was adapted from:
https://data.library.arizona.edu/data-management/nih-data-management-sharing-policy-2023 CC By-NC 4.0
NIH 2023 Data Management and Sharing Plan - What is it?
Previously, the NIH only required grants with $500,000 per year or more in direct costs to provide a brief explanation of how and when data resulting from the grant would be shared.
The 2023 policy is entirely new. Beginning in 2023, ALL grant applications or renewals that generate Scientific Data must now include a robust and detailed plan for how you will manage and share data during the entire funded period. This includes information on data storage, access policies/procedures, preservation, metadata standards, distribution approaches, and more. You must provide this information in a data management and sharing plan (DMSP). The DMSP is similar to what other funders call a data management plan (DMP).
The DMSP will be assessed by NIH Program Staff (though peer reviewers will be able to comment on the proposed data management budget). The Institute, Center, or Office (ICO)-approved plan becomes a Term and Condition of the Notice of Award.
Loyola Orientations
- Orientation Session for Loyola ResearchersThis is a recording of a session held December 8, 2022 for Loyola researchers. The recording is available to Loyola viewers.
- The New Data Management and Sharing (DMS) Policy: What you need to know for applications submitted on or after January 25, 2023Slides from an orientation session held December 8, 2022 by Loyola's Office of Research Services.
What do I need to submit as a part of my funding proposal?
If you plan to generate scientific data, you must submit a Data Management and Sharing Plan to the funding NIH ICO as part of the Budget Justification section of your application for extramural awards.
Your plan should be two pages or fewer and must include:
- Data Type
- Related Tools, Software and/or Code
- Standards
- Data Preservation, Access, and Associated Timelines
- Access, Distribution, or Reuse Considerations
- Oversight of Data Management and Sharing.
You don't have to do this on your own! We suggest using DMSP software and examples to assist the process. See below for some recommendations!
Creating Data Management Plans
- DMPToolThe DMPTool is a free, open-source, online application that helps researchers create data management plans. The tool provides a click-through wizard for creating a DMP that complies with funder requirements. It also has direct links to funder websites, help text for answering questions, and data management best practices resources. Create a free account using your LUC email to select Loyola as your institution.
- Public DMPsView publicly available data management plans for examples. Note that these are not vetted for quality.